BECOME AN IMPACT TEAM MEMBER
Are you looking for ways where your valuable volunteer time can make a huge impact? The Novi Educational Foundation impacts EVERY student in the Novi community, and NEEDS the teamwork of volunteers to cover all the bases. We are looking to fill the roster for our IMPACT TEAM, which consists of participation on any of our seven committees, our Board of Trustees or simply adding your name to our Volunteer List to act as a pinch hitter if needed. Details on these groups can be found below.
Our impact is only as large as our roster. Are you game for helping to make the dream work?
Where Do You Want to Make An Impact?
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BOARD MEMBER OVERVIEW
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As the leadership body of the NEF and to satisfy its fiduciary duties, board members are responsible for
determining the mission and purposes of the foundation
selecting and evaluating the performance of the executive director
strategic and organizational planning
ensuring strong fiduciary oversight and financial management
fundraising and resource development
approving and monitoring the foundation’s programs and services
enhancing the NEF’s public image
assessing its own performance as the governing body of the NEF
Each individual board member is expected to
know the NEF’s mission, policies, programs, and needs
faithfully read and understand the organization’s financial statements
serve as active advocates and ambassadors for the foundation and fully engage in identifying and securing the financial resources and partnerships necessary for the foundation to advance its mission
leverage connections, networks, and resources to develop collective action to fully achieve the foundation’s mission
consider giving a meaningful personal financial donation
help identify personal connections that can benefit the foundation’s fundraising and reputational standing
prepare for, attend, and conscientiously participate in monthly board meetings
participate fully in one or more committees
Further, board members are expected to
follow the foundation’s bylaws, policies, and board resolutions
sign a conflict-of-interest disclosure and update it during the year if necessary, as well as disclose potential conflicts before meetings and actual conflicts during meetings
maintain confidentiality about all internal matters of the organization
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The Marketing Committee plans, develops and executes the marketing strategy used to promote the NEF’s mission and fundraising efforts. The overarching goal is to find potential patrons, obtain donations and develop a loyal following. The Marketing Committee can use various research methods to define the NEF’s target markets (patrons). The committee also sets the marketing objectives and goals and then develops the marketing strategy to meet the objectives. Along the way, the committee should integrate marketing communication tools (collateral, social media, website, flyers, banners, etc.) and coordinate such with the NCSD Marketing personnel. The last part of the marketing strategy works to keep existing patrons connected with the organization's mission and causes, to increase future donations. This committee may also work in conjunction with other committees (e.g. fundraising), along with the Executive Director to help in prioritizing areas of focus.
Time Commitment: Throughout year, but can be higher with specific campaign development
Meeting Cadence: No regularly scheduled meetings, but if the group was larger, the team could meet on a routine basis to discuss and plan marketing activities. Currently, committee discussions are primarily ad hoc with Executive Director.
Helpful skillset: Creative, forward thinking, strategy to execution planner. Skills in software that can be used in marketing activities. Willing to develop new ideas, reach into the community to understand needs and expectations
The Fundraising Committee reviews previous year fundraising activity and makes recommendations for improvements and new fundraising activities. The committee should work with the Executive Director in analyzing relationships with current and prospective donors and develop strategies to cultivate or strengthen those relationships to increase donations of money, time and in-kind support. The Fundraising Committee should work with the Finance Committee to determine annual development budget. Occasionally committee members will be asked to meet with current and prospective major donors and funders. Fundraising Committee members are expected to attend the various fundraising events and assist ED as much as possible at those events.
Time Commitment: Throughout year, committee meetings and occasional meetings with potential donors plus attending/assisting at the various fundraising events.
Meeting Cadence: On as needed basis, based on members' availability.
Helpful Skillset: Community connections, good communications, openness to promote the Foundation.
The Green Gala Committee plans and organizes the annual Green Gala, the NEF's largest fundraising event of the year. The committee helps the Executive Director for sponsorships, ticket sales, decorations, food planning, and any other event logistics, including donation management.
Time Commitment: Throughout year, high emphasis December - March. Time spent may vary depending on level of help offered.
Meeting Cadence: Will be determined by committee members' availability. Expect meetings every two weeks in February/March, with email/text interaction along the way.
Helpful Skillset: Attention to detail, creativeness, event planning experience are beneficial, but not necessary.
The Finance Committee provides financial oversight for the organization. Typical task areas include budgeting, financial reporting and forecasting. This group also periodically reviews and makes recommendations on changes to the investment strategy based on the NEF bylaws associated with the endowments, investment accounts and bank account(s) and monitor investment results. The committee chair communicates cash needs to the Investment Adviser.
Time Commitment: The Treasurer prepares balance sheet and P&L statement monthly; one or two committee members should review; approximately 1 hour/month.
Meeting Cadence: Committee will meet quarterly to review actual and projected finances versus budget (1 – 1.5 hours). Ad hoc meetings for reviewing and revising investment and expenditure policies as needed. If a committee member drafts the budget and/or cash flow statement he/she would spend a couple more hours per quarter on that preparation.
Helpful Skillset: Financial, accounting or budget planning experience. Good communication skills, as well as timely response time.
The Scholarship Committee screens, reviews and selects recipients for The Fuerst (needs-based) scholarships from Novi high school applicants, according to criteria specified by the donors, and within the financial constraints of the budget. This group is also responsible for developing recommendations in the scholarship process to ensure it is effective without being overly burdensome. Note: There are also pass-through scholarships in which this committee is NOT involved.
Time Commitment: Concentrated effort from January through March. Multiple review sessions and personal interviews required.
Meeting Cadence: This committee meets a total of 4 times in February (possibly March). For the first meeting, we review the applications and decide which candidates we will interview.
The next 2 meetings consist of interviewing the selected candidates. These meetings will take place in the evening and last about 2 hours each.
The final meeting is to determine which candidates we will be awarding, and the amounts we can give to each.
All meetings will be in the evenings, and dates and times will be decided by committee members in accordance with their availability.
Helpful Skillset: No special skills needed, other than confidentiality and thoroughness.
The Nominating Committee is responsible for recruiting new trustees and volunteers. The Nominating Committee plans and organizes the annual “Get to Know the NEF” event usually held in April. The committee members meet with and interview prospective trustees and make recommendations to the board.
Time Commitment: Coordinating/attending the “Get to Know the NEF” night in April and occasional meeting with potential trustees & volunteers (which can sporadically throughout the year).
Meeting Cadence: Expect ~1-2 hours a month prior to event meetings, with email communication to support.
Helpful Skillset: Friendly and outgoing disposition with a willingness to promote the Foundation and its mission.
The Grants Committee coordinates the grant program to further the interests and goals of the NEF by providing grants to teachers (and occasionally a PTO or other group). This group is also responsible for any modifications to the grant process to ensure it is effective without being overly burdensome. The grant committee can also be involved in communicating and encouraging increased usage of the grant process within the NCSD staff. This committee can be involved in the personal presentation of the awards, and should help follow up with recipients to hear about successes.
Time Commitment: There are two grant sessions, one in the fall (Sep-Oct) and one in the spring (Mar – May). One or two committee members will assist chairperson in preparing the application; 1 – 3 hours each for the application process. All committee members must read applications and prioritize the requests.
Meeting Cadence: The committee will have two meetings; the initial meeting to discuss the applications and determine if additional follow up is required. The second meeting will finalize grant awards. Each meeting should last no more than two hours. When the grants are awarded, committee members are invited to attend. The grant committee needs to improve on following up with recipients and obtaining feedback as to success of the program; this may take an additional hour or two six to twelve months after grants are awarded.
Helpful Skillset: No special skills needed, other than confidentiality and thoroughness.